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Project Management Monitoring System Asana Software Online Tools Template

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Project Management Monitoring System Asana Software Online Tools Template

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Project Management Tracking System

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Published DateTuesday, July 13th 2021
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Project Management .Tuesday, July 13th 2021.

Quote from Project Management Tracking System:

All projects are designed for a specific period of time and the process of project closure is an important aspect of project management. The purpose of a formal close down to the project is to address all issues generated by the project, to release staff from the project and go through a 'lessons learn' exercise. At this stage a formal acceptance from the customer (the person for whom the process product has been created) is gained to indicate their sign-off on the project. This is generally done in the form of a customer acceptance form and is the formal acknowledgment from the customer that the project has ended. Once signed off, the project team is disbanded and no more work carried out. However the project team will come together for what is called a Project Review Meeting, to formally end the project and go over any outstanding issues such as ongoing maintenance, the closing of project files and conduct a team review of the project. As a result a Project Closure Report is created to formalize how successfully the project has achieved its objectives, and how well the project has performed against its original business case, the scope, project plan, budget and allocated time frames.

Even the best made project plans are useless unless they have been communicated effectively to the project team. Everyone on the team needs to know exactly what is expected of them, what their responsibilities are, and what they are accountable for. I once worked on a project where the project manager sat in his office surrounded by big color print outs of his latest plans. The problem was, nobody on his team knew what the tasks and milestones were because he hadn't shared the plan with them. Needless to say the project hit all kinds of problems with people going off and doing the activities which they deemed important rather than doing the activities assigned by the project manager.

This is the time when you define how you will achieve the desired outcome of the project embodied within the objectives and definition of deliverable. Planning requires that the project manager decides which people, resources and budget are required to complete the project. You will need to decide if you will break up your project into manageable phases, decide which products will be delivered in each phase, and decide the composition of your project team. Since you have already defined the deliverable, you must decide what activities are required to produce each deliverable.

By the nature of most projects never going exactly to plan, changes will need to be made to the length, direction and type of tasks carried out by the team. This has to be fully documented by the Project Manager in the form of 'change control'.

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