Rodrigo Medina. Project Management. July 22nd , 2021.
Once your project is underway and you have an agreed plan, you will need to constantly monitor the actual progress of the project against the planned progress. To do this, you will need to get reports of progress from the project team members who are actually doing the work. You will need to record any variations between the actual and planned cost, schedule and scope. You will need to report any variations to your manager and key stakeholders and take corrective actions if the variations get too large.
A project is generally initiated by a perceived need in an organization. Being a one off undertaking, it will have a start and an end, constraints of budgets, time and resources and involves a purpose built team. Project teams are made up of many different team members, for example, end users/customers (of a product or service), representatives from Information Technology (IT), a project leader, business analysts, trainers, the project sponsor and other stakeholders.
Without clear direction a project can waiver or falter. But with clear objectives and management many mistakes can be avoided along the way. Once ground rules are established, projects can benefit from the following advantages; project completion dates are met, project budgets are accurate, project management techniques and processes are consistent and provide value. Moreover, time-management is planned and stakeholders and the project itself are considered important throughout the process.
All parts of the life-cycle are important to the ultimate success of the project deliverable s The different phases of the project are the initiation phase the planning phase, execution and review. When the project has started a plan should be created, as well as plans for the budget, quality, resources, acceptance and communication. After the project has started the enterprise moves forward within its scope. The manager seeks to work on quality, costs, as well as preparing for risks and dealing with issues that crop up along the way. When closure occurs the project should be wound down with the project deliverable s handed over to the end user/s with an acceptable review.
You ought to engage your team and use team participation tactics as a way to prepare your project WBS. This technique will assure you encompass all scope items and don't miss any, but almost more importantly, this will create team buy-in. The real importance of making use of team collaboration is always to generate a sense of ownership among the your team members. I would recommend getting the team together in your project war-room (a board room you've committed to your project), convincing all people to turn off their cell phones and doing away with all other interruptions. At this meeting, sit as a team, display a blank screen on the wall and formulate your WBS. I prefer to use mind-mapping software programs for this activity.
Risks are any events which can adversely affect the successful outcome of the project. I've worked on projects where some of the risks have included: staff lacking the technical skills to perform the work properly, hardware not being delivered on time, the control room being at risk of flooding in a major thunderstorm and many others. Risks will vary from project to project but it is important to identify the main risks to a project as soon as possible and to plan the actions necessary to avoid the risk, or, if the risk cannot be avoided, to at least mitigate the risk in order to lessen its impact if it does occur. This is what is known as risk management.
Progress Control is another responsibility of the Project Manager and is the monitoring of the project and the production of regular progress reports to communicate the progress of the project to all stakeholders of the project. As most projects do not go exactly to plan, the process of progress control is to keep an eye on the direction of the project and monitor the degree to which the plan is followed and take appropriate action if stages are deviating from the plan by employing regular project tracking. This is achieved by having regular checkpoints during the course of the project that will have been established in the project definition. These meetings may be weekly and are used to monitor and control all that is going on with the project as well as capture statistics from each project team member on actual start and finish dates for their allocated tasks as well as estimates for the next round of tasks.
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