Yedda Clark. Project Management. July 21st , 2021.
From this list you must then identify what is known as 'Key Success Criteria', and these are the objectives that are 'key' to the success or failure of the project - even if other objectives are met. These obviously vary from project to project. Once the project has been given the go ahead, then a contract document is drawn up and the project sponsor uses this to give formal agreement to funding the project and for the project to begin. The initiation phase is then considered to be completed.
All projects require the project manager to constantly juggle three things: cost, scope and schedule. If the project manager increases one of these, then one of the other elements will inevitably need to be changed as well. So, for a project which is running behind schedule to recover so it can be delivered to it's original planned schedule, the budget might be increased by employing more staff (although this invariably never achieves the desired result of reducing the time left to complete the project), or the scope will need to be reduced. It is the juggling of these three elements - known as the project triangle - that typically causes a project manager to tear their hair out in frustration!
So far as the mechanics of the Charter, here are some definitions. The "objective" is really just stating what the project should accomplish. The scope of the project is simply defining the parameters or boundaries of what will be done to accomplish the project. The things that need to be done to make the project a success are called deliverable. These are packages of work that need to be done, either individually or collectively, for the project to move along as planned. Finally, the authorize are the ones that have the authority to say yes or no to the project and ultimately the ones that are going to pay for it. The authorize are also called Stakeholders...not because they love beef, but because these are actually the people that have the highest "stake" in the project being done right. Sticking with our wedding planning theme, the stakeholders might be the Bride, Groom, Parents and the minister.
In conclusion, the top tips that will help you to produce your project plan are to first create a powerful team and then involve the team in the planning activities that will follow. The team will really help you in creating the strategies that will be used to deliver the project. Once you've formed your core team, be sure to involve them throughout the planning process so that you can both develop the best plan possible and create team buy-in. Ultimately, your planning endeavors will lead to a project work breakdown structure as well as a written document, referred to as the project management plan, that will highlight how you will manage each and every aspect of the project (such as scope, schedule, budget, hr, quality, risk, change, project requirements and communications.) You will have to customize the components of your project management plan for your particular project, but these are often the most common.
What exactly do we mean by project planning anyhow? Why is it so crucial? What are the critical actions you must do in order to complete an effective plan? These are simply some of the questions you might have and a few of the questions we're going to try to answer here. We will try to answer these types of questions by introducing the top strategies for the planning phase - these top strategies will address all of these questions.
To achieve the desired outcome from the project, you must define what things (or products) are to be delivered by the end of the project. If your project is an advertising campaign for a new chocolate bar, then one of the deliverable might be the artwork for a newspaper advert. So, you need to decide what tangible things are to be delivered and document in enough detail what these things are. At the end of the day, someone will end up doing the work to produce the deliverable, so it needs to be clearly and unambiguously described.
For any project to be successful you need to understand what the project is supposed to achieve. Suppose your boss asks you to organize a campaign to get the employees to donate blood. Is the aim of this to get as much blood donated to the local blood bank? Or, is it to raise the profile of the company in the local community? Deciding what the real objective is will help you to determine how you go about planning and managing the project.
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